Attendee Guide

Attending the Conference Onsite

Conference Venue

Friday, February 21 will be onsite at the Kuala Lumpur Convention Centre; some sessions will be live-streamed online.
Saturday, February 22 will be both onsite at Kuala Lumpur Convention Centre and live-streamed online.
Sunday, February 23 & Monday, February 24 will be onsite at the Kuala Lumpur Convention Centre only.
Tuesday, February 25 will be online only.

Check-in & Information Desk

You will be able to pick up your name badge at the Conference Check-in & Information Desk, which will be situated in the following locations during the conference:

Check-in

Friday, February 21 | 13:00-16:30 – Level 3 Centre Core Registration
Saturday, February 22 | 09:00-16:30 – Level 3 Centre Core Registration
Sunday, February 23 | 09:30-16:00 – Level 4 Centre Core Registration
Monday, February 24 | 09:30-16:00 – Level 4 Centre Core Registration
Tuesday, February 25 | No in-person check-in

Refreshment Breaks

Complimentary coffee, tea, water, and light snacks will be available during the scheduled coffee breaks.

Lunch Options

Lunch in not provided at the conference.
Please refer to the following page for suggestions on where you can eat around the Kuala Lumpur Convention Centre.
Lunch Options

Conference Poster Session

Poster sessions will be held on Saturday, February 22 between 16:00 and 17:00 in Conference Hall 2 following the plenary presentations.

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Side Events

Cultural Event | Tour of Kuala Lumpur Craft Complex

As a prelude to The 5th South East Asian Conference on Education (SEACE2025), we invite our delegates to indulge in a tour of the Kuala Lumpur Craft Complex. This immersive experience offers a perfect blend of learning and enjoyment.

The cultural activity will be held on Friday, February 21 (09:00-12:00) and costs 15 USD.
This ticketed event is now sold out

Welcome Luncheon – Kuala Lumpur Convention Centre
This event provides a great opportunity for delegates to network and get to know each other.

Time & Date: Friday, February 21, 2025 | 13:00-14:30
Location: Conference Hall 2 (Level 3), Kuala Lumpur Convention Centre
Ticket Price: Free to attend
Admission is included in the conference registration fee and is only open to registered conference delegates.

Music & Dance Workshop – Kuala Lumpur Convention Centre
Join us in exploring Malaysian music and dance led by the National Department for Culture & Arts, Ministry of Tourism Malaysia dance troupe. This immersive experience is a chance for delegates to network, unwind, and experience Malaysia’s dance traditions. Participants will learn the cultural history of Malaysian dance, as well as basic steps they can perform together under the troupe’s tutelage.

Time & Date: Friday, February 21, 2025 | 16:30-17:30
Location: Conference Hall 1 (Level 3), Kuala Lumpur Convention Centre
Ticket Price: Free to attend
Admission is included in the conference registration fee and is only open to registered conference delegates.

Conference Dinner
Join us after the plenaries for the conference dinner at Bijan Bar & Restaurant, where you reconvene with fellow delegates and our keynote presenters to continue conversations from the conference over an authentic Malay meal.

Time & Date: Saturday, February 22, 2025, 20:00-22:00
Registration Deadline: Friday, January 25, 2025
Availability: 80 persons
Ticket Price: 65 USD

This is a ticketed event. Only delegates with pre-purchased tickets are able to attend the Conference Dinner

Certification

Certificates of Presentation, Session Chair certification, Certificates of Attendance, as well as Reviewer certification, will be sent out by email in a PDF format within two weeks after the conference.

Smoking

Smoking and vaping are not permitted at the conference venues.

What to Wear & Bring

Attendees generally wear business casual attire. You may wish to bring a light jacket or sweater as meeting rooms are air-conditioned and sometimes cool.

Internet Access

All presentation PC are connected to WiFi. However, streaming video is not recommended. If your presentation includes video, please bring it as a file that can be played without an internet connection.

Photo/Recording Waiver

Human interaction through networking, and dissemination of this knowledge, is at the core of what IAFOR does as an academic research organisation, conference organiser and publisher. As part of the archiving of the conference event, IAFOR takes photos in and around the conference venue, and uses the photos to document the event. This also includes the filming of certain sessions. We consider this documentation important and it provides evidence of our activities to members, partners and stakeholders all over the world, as well as to current and potential attendees like you. Some of these photos will therefore appear online and in print, including on social media. The above are the legitimate interests of the organisation that we assert under the new European Union law on General Data Protection Regulation (GDPR). Under this legislation, you have an absolute right to opt-out of any photo. We are committed to protecting and respecting your privacy. Read our full privacy policy – iafor.org/about/privacy-policy

Onsite Sessions and Session Chairs

Session Chairs are asked to introduce themselves and other speakers (briefly) using the speaker bios on the programme, ensure that the session begins and ends on time, and that time is divided fairly among the presentations. Each presenter should have no more than 25 minutes in which to present their paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, and to this end, yellow and red timekeeping cards are used as a visual cue for presenters, to let them know when they have five minutes remaining, and when they must stop. Please follow the order in the programme, and if for any reason a presenter fails to show up, please keep to the original time slots as delegates use the programme to plan their attendance.

All session chairs will receive a certificate following the conference via email and will be credited in the conference programme.
Please take a look at our Session Chair Guidelines for further details of what is required.
- Onsite Session Chair Guidelines

Computers and Equipment

All rooms will be equipped with a MacBook computer pre-installed with PowerPoint which is connected to an LCD projector. If you wish, you may directly link your own PC laptop, although we advise you to use the computer provided by plugging in your USB flash drive. We recommend that you bring a backup copy of your presentation in case one fails, and suggest sending yourself the presentation by email as a final precaution.

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Attending the Conference Online

How to Watch online and participate in the Conference via Zoom

Before joining a Zoom online session on your computer or mobile device, download the Zoom app. Otherwise, you will be prompted to download and install Zoom when you click a join link.

Participation Rules
- Join the meeting using your full name (important)
- The IAFOR moderator will be responsible for monitoring the session.
- Your video and the microphone will be automatically turned off.
- You will be muted upon entry.
- The meeting will be recorded automatically.
- If you have any questions for presenters, please send a chat message to the IAFOR moderator.

Familiarise yourself with Zoom
Watch our 3-minute long tutorial video, download the Zoom app, and join a test meeting.
We also have a PDF guide.

Online Sessions and Session Chairs

Session Chairs are asked to introduce themselves and other speakers (briefly), ensure that the session begins and ends on time and that the time is divided fairly between the presentations. Each presenter should have no more than 25 minutes in which to present his or her paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, letting presenters know when they have five minutes remaining, and when they must stop.

All session chairs will receive a certificate following the conference via email and will be credited in the conference programme.
Please take a look at our Session Chair Guidelines for details of what is required.
- Online Session Chair Guidelines

Virtual Presentations

A full list of pre-recorded virtual video presentations and virtual poster presentations will be on the conference website during and after the conference. We encourage you to watch these presentations and provide feedback through the video comments. The comments section is connected to LinkedIn, and you have the option to display these comments on your LinkedIn profile.

Conference Catch-up page

All live-streamed sessions, keynote, and featured presentations will be recorded and uploaded to the Conference Catch-up page (video-on-demand) via Vimeo. The catch-up page will be available after the conference until March 25, 2025.